We are always advising Board members to be careful about what is recorded in meeting minutes and shared with owners. Not only can a potential buyer review the minutes and potentially find reasons not to proceed with a purchase, Board members could leave themselves vulnerable to defamation lawsuits if they include notes that reveal personal information about an owner.
Meeting minutes should also be approved by the Board at a subsequent meeting to ensure that they are accurate before they are made available to owners.
For more on recording minutes, read our article "Board Secretary getting carpel tunnel? Take the pain out of taking Board meeting minutes!"
You can also download our Guide to Conducting a Condominium Association Meeting in the Forms & Templates section for additional information and sample minutes.